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Office Manager/Executive Assistant
Office Manager/Executive Assistant
Our client, a successful venture capital fund who has been investing in founders since 2008, is looking for an Office Manager/Executive Assistant to join their team on a full-time basis. This wonderful opportunity comes with a great salary, benefits, vacation and the opportunity to work in a vibrant and passionate environment in mid town Toronto.
Responsibilities:
- Office and Facilities Management
- Administrative Support to Partners and team including managing schedules, setting up meetings and travel coordination
- Supporting office operations by maintaining general cleanliness and readiness of shared spaces, conference rooms, and kitchens.
- Managing supply inventories and placing orders for office, kitchen, and meeting materials.
- Finance Support including Accounts Receivables and Payables, Expense Processing, Payroll, HR/Benefits
- IT and Systems Administration (in co-ordination with service providers)
- Manage office technology, including computer and software systems, with troubleshooting and maintenance
- Event Planning and Coordination
- Coordinating catering and room setup for internal meetings and events
- Assisting with event logistics such as invitations, vendor coordination, communications, room setup, and signage.
What you will bring to the role:
- 3-5 years experience in office management, preferably in the finance industry
- Excellent client service skills and a positive, professional attitude
- Ability to manage logistics and juggle competing priorities with poise
- Discretion and confidentiality
- Exercising sound judgment and professionalism, especially during last-minute changes or challenges
- Take initiative, anticipate needs, and contribute ideas for process improvements or enhancements.
- Strong organizational, time management, and communication skills.
- Ability to meet deadlines and multi-task in a fast-paced environment.
- Attention to detail, resourceful, and accountability in follow-up
- Strong problem-solving skills
Skills and Software:
- Comfortable working in an Apple/macOS environment
- Proficient with Google Workspace and Microsoft Office tools
- Experienced using Zoom, Notion, and Slack for communication and collaboration
Compensation
- Base salary range between $70-$85k
- Fantastic benefits package
- Vacation (3 weeks' vacation, plus paid time off when the office closes between Christmas and New Year's and typically on the Friday before long weekends).
