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Accounts Payable/Finance Operations Specialist
About HealthOne
HealthOne Medical & Wellness is a renowned multidisciplinary health and wellness clinic that brings together 8 departments under one roof. Our clinics in North York, Toronto Harbourfront and King West (The Well) neighborhoods allow us to deliver holistic healthcare to more patients across the GTA and beyond through our Medical, Dental, Rehab, Optometry, Wellness, Mental Health, Skin Clinic and Pharmacy services. Our ultimate mission is to help Canadians live healthy and inspired lives – and YOU can help us achieve this!
At HealthOne, we’re all about collaboration, innovation, and inspiration. Our team members are motivated, curious, and value total wellness both at work and in their personal lives. We invest in our people, provide exciting growth opportunities, and offer an environment where you can develop your skills personally and as an professional. If you’re ready to join one of the fastest-growing holistic healthcare teams in Canada, we’d love to hear from you!
About the Role
We are seeking an Accounts Payable / Finance Operations Specialist to join our Corporate Services team at HealthOne. This is a hands-on role with a clear mandate: own the end-to-end accounts payable process across multiple legal entities while also contributing to broader finance operations as the organization scales.
While the foundation of the role is accounts payable, we see this position as a Finance Operations role — giving the right candidate exposure beyond AP, including intercompany billings, vendor procurement analysis, and process improvement projects. It’s a role for someone who is detail-driven but also energized by the opportunity to grow and add value across the department.
Responsibilities:
- Manage the full AP cycle: invoice intake, coding, approvals, and payments across all operating entities.
- Ensure vendor setup accuracy, correct entity mapping, and compliance with HST/tax requirements.
- Coordinate weekly/bi-weekly payment runs in alignment with Treasury.
- Support intercompany allocations and cost-sharing reconciliations.
- Prepare AP aging reports, accruals, and reconciliations to support month-end close.
- Contribute to finance operations initiatives, including process improvements, vendor spend analysis, and supporting new systems or automation projects as they are introduced.
- NetSuite system administrator
Qualifications and Skills:
- College diploma or University degree in business administration, ideally with a focus in accounting or finance.
- 4-6 years of accounts payable experience, ideally in multi-entity or shared service environments (healthcare, construction, professional services, retail, legal).
- Strong understanding of invoice coding, HST, and intercompany transactions.
- ERP system experience (NetSuite preferred, but other large system experience an asset).
- High attention to detail and ability to manage high-volume AP environments.
- Proactive, adaptable, and interested in growing beyond AP into finance operations.
Why Join HealthOne?
- Hybrid position offers flexibility, allowing you to work remotely while also requiring a minimum of 2 days onside at our Harbourfront clinic.
- Receive mentorship from experienced leaders in Treasury & Corporate Finance.
- Real Growth Opportunities: An opportunity to participate in cross-functional projects (system upgrades, automation, and vendor negotiations. Additionally, you will have the potential to progress into a future finance role as the company grows.
- Work-Life Balance: We get that your life extends beyond the office. HealthOne offers flexible work options and culture that truly values balance, you’ll have the freedom to excel at work while enjoying time for what matters most outside of it.
At HealthOne, we are committed to treating every employee and prospective employee with dignity and respect, and we strive to create work environments where all individuals can thrive. Employment decisions are based on qualifications, merit, and business needs. In alignment with the Accessibility for Ontarians with Disabilities Act, we are dedicated to providing accessible employment practices and ensuring equal opportunity for all applicants. If you require accommodation due to a disability or any other protected group at any stage of the recruitment process or during employment, please contact hr@healthone.ca. We will make every effort to meet your accommodation needs and support you throughout the process.
We appreciate every applicant’s interest in joining HealthOne. Due to the volume of applicants, we will only be able to contact candidates selected for an interview. We thank you for your understanding and encourage you to apply for future opportunities if this one isn’t the right fit.
At HealthOne, we may use AI-powered tools to assist with some of the behind-the-scenes tasks in recruitment, such as generating interview questions and scheduling interviews. These tools help us work more efficiently and stay organized, but all final hiring decisions are made by our team of real people. We’re committed to using technology responsibly, ensuring a fair and transparent process, and complying with all applicable laws, including the Employment Standards Act (ESA).
