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Accounting and Payroll Administrator (Full-Time)
Mission Statement: Understand the aspirations of seniors and respond with innovative supports.
Vision Statement: Building inclusive communities where all seniors are connected to living their best possible life.
Position: Accounting and Payroll Administrator (Full-time)
Hours of Work: Full time 35 hours per week (on-site)
Reports to: Director of Finance
Date Posted: November 13, 2025
Deadline: Until Position is filled
Position Summary
Responsible for supporting the Finance Department of Senior Persons Living Connected, St. Paul’s L’Amoreaux Centre and St. Paul’s Terrace Seniors Residence in all areas including general ledger, accounts receivable, accounts payable, deposits, petty cash, and quarterly- and year-end reporting.
Responsibilities
- Prepares and processes bi-weekly payroll for hourly & salaried employees in a timely & accurate manner
- Ensures all proper deductions and contributions are processed accurately
- Responds to employee and government payroll inquiries
- Prepares customized reports as needed such as ROEs and T4s
- Prepares EHT, WSIB monthly filing and annual returns
- Prepares Payroll journals and post in accounting software
- Reconciles Payroll Balance Sheets Accounts monthly basis
- Prepares bank reconciliations monthly
- Collecting client payments as required ensures the security of payments during vacation coverage
- Prepares bank deposit for cash and cheques received either weekly or as required
- Suggests, creates and implements value added changes in finance and other areas
- Contributes to client safety by ensuring timeliness, appropriateness, quality and security of communications, cash and administration
- Ensure safety of clients and co-workers by maintaining a neat and orderly working area free of potential hazards and reports areas of concern to either the Director of Finance or a member of the Joint Health and Safety Committee
- Provides back up to other staff in areas as needed
- Completion of Post-Secondary Degree/Diploma in Business, Finance or Accounting
- Membership with Canadian Payroll Association (CPA) an asset (Level 3-4)
- Three to four (3- 4) years full cycle payroll and accounting experience
- Good understanding of accounting principles and payroll legislations
- Strong proficiency in Microsoft Word and Advanced Excel skills
- Experience using payroll and accounting systems such as ACCPAC, Great Plains, Quadrant HR, or QuickBooks software required
- Strong organization skills and highly detail-oriented, with a focus on quality and accuracy
- Good problem-solving skills, with the ability to take initiative
- Experience working in diverse communities, with the ability to be culturally sensitive
- Ability to work independently on tight deadlines, in a fast-paced environment
- Must be flexible with hours and can work occasional additional hours when required to meet strict deadlines
- Must be team oriented, with a willingness to learn
Other
- Vulnerable Sector screening required
- Proof of full vaccination against COVID-19 or medical exception.
